Turn Leads Into Booked Jobs While You’re Up in the Canopy
Running a tree care business is chaotic. Leads come from Google, Facebook, text, and phone calls. Estimates get sent but never followed up on. Customers forget to leave reviews. Tree Care AI’s all-in-one CRM and automation platform organizes the chaos, follows up relentlessly, and scales your revenue without adding hours to your day.
The “Post-It Note” Problem Plaguing Tree Companies
Most tree care owners are phenomenal arborists but struggle with the administrative burden of running a growing business. If your lead management system consists of unread text messages, a yellow legal pad, and hoping someone will remember to call someone back, you are bleeding money.
Scattered Communications
When a homeowner wants a tree removed, they message you on Facebook, fill out a form on your website, send an SMS to your phone, or call your office. With leads coming in from five different apps, leads fall through the cracks. A $3,000 removal job disappears simply because you forgot to check your Facebook messages.
The "Ghosted" Estimate
You drive across town, spend 30 minutes assessing a massive oak tree, and email it to the client. Then... crickets. You get busy, forget to follow up, and a week later a competitor is already there. The future is in the follow-up, but manual follow-up is exhausting.
Missing Out on Reviews
You did an amazing job. The yard is spotless, the stump is gone, and the customer is thrilled. But you don't have an automated system to remind them to leave a review, so your Google Business Profile stagnates, hurting your local SEO rankings.
The “Leaky Bucket” Calculator
See exactly how much revenue is slipping through the cracks every month from missed calls and ghosted estimates.
How we calculate this: We assume a conservative 20% close rate on missed calls if they were answered instantly via our Missed Call Text-Back, and a 15% increase in estimate close rates when using our automated multi-channel follow-up sequences.
The Tree Care AI Automation Engine
We don’t just give you another software tool to learn. We build and configure a fully automated sales engine customized specifically for the tree care industry.
The Unified Inbox
Imagine having every customer interaction in one single app on your phone. Text messages, emails, Facebook DMs, Google Business Profile chats — all routed into one conversation thread. You will never lose track of a lead again.
Missed Call Text-Back
If you miss a call while running equipment or on another job site, our system instantly sends a text message to the caller: "Hi, this is (Your Company). We're currently assisting another customer or running loud equipment. How can we help?" This single feature saves clients thousands of lost jobs.
Relentless Estimate Follow-Up
When you send an estimate, our system takes over. If the customer doesn't accept or decline within 48 hours, they automatically receive a polite text and email checking in. It follows up again at 5 days, and 10 days. Our automated follow-up sequences increase estimate close rates by an average of 34%.
The “Perfect Pipeline”
New Lead
Instantly receives welcome text & booking link.
Estimate Scheduled
Automated reminders sent 24h & 1h before.
Estimate Sent
Multi-channel follow-up sequence begins.
Job Won
Contract sent, deposit invoice generated.
Job Completed
Review request & referral ask sent automatically.
Everything You Need to Scale
We consolidate 5 different software subscriptions into one powerful platform built specifically for tree service workflows.
Smart Scheduling
Stop playing phone tag. Let customers book estimate slots directly on your calendar, synced with your Google or Outlook schedule.
Review Generation
Automatically send SMS and email requests for Google reviews the moment a job is complete. Dominate local search.
Email Nurture Campaigns
Keep your brand top of mind. Send automated reminders for pruning, deep root fertilization, or storm prep to your entire customer database.
Team Management
Assign leads to specific estimators, track close ratios by team member, and give your crew leads access to see their daily schedules.
Advanced Analytics
Know your numbers. Track exactly which marketing channels are producing the highest value removal jobs, not just the most clicks.
Custom Workflows
Need something unique? We can build custom drag-and-drop automation workflows to match the exact way you run your tree service.
Frequently Asked Questions
Stop Letting Revenue Slip Through the Cracks
Every missed call and forgotten follow-up is a job going to your competitor. Let us build the automated engine that scales your tree care business.